Job Description

Job Description

Job Description

JOB DESCRIPTION

POSITION TITLE:

Tribal Court Administrator

FLSA STATUS:

Part-time/Non-exempt

DEPARTMENT:

Judicial Branch

SALARY:

$30/hour

LOCATION:

King William, VA

EDUCATION:

Bachelor’s Degree

SUPERVISOR:

Chief Justice

WORK EXPERIENCE:

2 Years’ Experience in

Courtroom Setting

JOB SUMMARY:

The Tribal Court Administrator provides administrative and managerial services for Upper Mattaponi Tribal Court system and ensures the timely flow of court generated documents, maintains written records for all court proceedings, and evaluates or interprets court policies and procedures.

PRIMARY DUTIES & RESPONSIBILITIES:

• Prepares, maintains, and documents all case activity and pertinent case information for case management purposes.
• Assists with Court proceedings and performs all duties as required for Court recording.
• Prepares all necessary documentation for Trial Court Judge, Attorney, and Law Enforcement Officials, regarding court policies/procedures, case status, jurisdiction, etc.
• Responsible for ensuring the physical security and confidentiality of Court records and Court facility through appropriate measures and actions.
• Maintains office supplies and filing system for the Trial Court.
• Documents communications with state, federal and tribal agencies.
• Maintain a library of laws, regulations, orders, opinions, and any other resource that may be pertinent to the Tribal Court.
• Maintain statistics for the court.
• Create reports and submit to appropriate tribal authorities.
• Ensure the court calendar and court docket are maintained.
• Ensure the case files are processed, managed, handled in a timely manner and securely stored.
• Ensure case files, pleadings and other case-related documents are kept confidential.
• Perform a variety of preparation duties to prepare for court day.
• Manage and collect court fines, fees and other monetary funds imposed by the court.
• Perform other administrative and ministerial duties, assigned by the Chief Justice, Chief Judge, court development officials, or other court governing positions.
• Maintains strict confidentiality of the department and clientele.

• Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS:

• Demonstrated ability to be respectful and clearly communicate with the community, internal and external court community.
• Must possess excellent written communication skills, while also demonstrating accuracy and thoroughness.
• Must possess sharp listening skills.
• Must possess excellent interpersonal skills.
• Must possess strong organizational skills.
• Ability to be a self-starter.
• Ability to adapt to changes in the work environment.
• Ability to handle multiple tasks.
• Ability to identify and prioritize urgent tasks and meet deadlines.
• Ability to work as a team member in a high stress environment.
• Ability to maintain confidentiality and sign a confidentiality agreement.
• Ability to demonstrate professional judgment in complex situations.
• Ability to recognize the scope and limit of delegated authority.
• Ability to be creative and innovative to problem-solver.
• Ability to be open-minded and strive to continue learning
• Must demonstrate basic knowledge of the unique sovereign status of Indian Tribes and respect for tribal culture.
• Must be personable and polite with ability to use discretion, initiative and good judgment in dealing with tribal members, and general public in the performance of duties.

EDUCATION and/or EXPERIENCE:

• Bachelor’s Degree in areas of criminal justice, social work, business administration, or similar field OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
• Proficiency in office and computer equipment and software is required.
• Must have experience with the following programs: Microsoft Office - Word: Excel; Publisher; Power Point; Outlook.

OTHER REQUIREMENTS:

• Must possess a valid Virginia driver’s license or be able to obtain one and be insurable to drive government vehicles.

• Applicants will be required to authorize a background check and submit to drug testing. Failure to do so will disqualify applicants from consideration for the position.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General office work is required. May be required to travel occasionally to attend meetings and conferences.

Physical duties include the ability to lift up to fifteen (15) pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is frequently required to stand, walk, and sit for long periods of time.

Job Tags

Part time, Work experience placement, Immediate start,

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